Booking platforms collect some lodging taxes and not others, and their own help pages say so. A host can have one tax paid by the platform, another handed to them to pay and a third nobody has mentioned, all on one booking. Add direct bookings, connected software and a few permits with their own renewal dates, across several properties, and the usual record is a folder of emails and a memory of a phone call.

This is a record of what you confirmed. It holds no rate table and no list of what any city requires, because those go stale and your office's answer is what counts. Every answer has a place for its source, who confirmed it and the date, and a worksheet tells you what to ask each office. It files nothing, and it does not tell you whether you owe a tax.