Deposit deductions are decided by the paperwork behind them. Eight forms cover the sequence: the Condition Report (move-in and move-out columns on one form, condition codes, photo numbers, both sign-offs), the Photo Shot List (the same shots in the same order every time, named UnitCode_Inspection_Room_Seq), Keys, Remotes and Meter Readings, the Pre-Move-Out Letter with a forwarding-address slip, the Mid-Lease Inspection, the Itemized Deposit Disposition Statement, a Normal Wear vs Damage discussion sheet and a Useful-Life and Pro-Ration Worksheet that supplies no lifespans of its own.

The Inspection Log workbook holds one row per inspection and one per unit. For each move-out it computes the statement due date from the deadline you set, the days left, and a flag (Open, Due soon, OVERDUE, Sent on time, Sent late). The Dashboard shows deposits held on open move-outs, average days to statement, scheduled inspections and units due a mid-lease check. No state deadline is written into the forms: you enter the one your reviewer confirms, and every legal-weight form carries a jurisdiction line and a review line.