Each group and type of time off gets its own policy: earned per hour worked, per pay period or as a yearly lump sum, with a cap, a carryover limit and a waiting period. Log time off as it is requested and approved, hours worked each payday where time is earned by the hour, and attendance: lates, early departures, absences and no-call no-shows.

Balances show what was carried in, earned, taken and booked, and what is left, with a flag when bookings run ahead of what has been earned. The Who's Out sheet shows approved time off week by week for the year. Your accrual rates, caps and carryover come from your own written policy and from the paid sick leave and PTO rules where your people work, which differ by state and city; the tracker applies the numbers you enter and does not know any rule.